Birthday Party Planning Checklist
From my upcoming book on how to plan a GREAT birthday party for kids!
- 3 to 4 wks before Party
- c Pick Date & Time
- c Make Guest List
- c Decide on Budget
- c Pick Theme & Décor
- c Do Online Ordering
- c Choose Menu & Drink
- c Make Party Supply List
- c Choose Games & Activities
- c Buy or Create Party Invitations
- c Book any "Professional" Entertainment Needed
- c Reserve Locale if off site
- c Decide if making or buying Cake
- 2 to 3 wks before Party
- c Order or buy party favors
- c Buy materials needed for games
- c Mail invitations
- c Purchase balloons
- c Call & get HELP for Party Day
- c Gather any already owned party supplies
- c Begin making homemade Party Décor
- c List any other supplies needed.
- c Order any rental equipment needed (Dunk Tank, e.t.c.)
- c Buy film/tape
- c Buy Piñata, candy, & fillers
- c Put guest list by phone and check off incoming confirms or declines
- 1 week before party
- c Do all heavy cleaning
- c Order cake (If not making one)
- c Buy food and drink supplies needed for party
- c Don't forget the birthday candles
- c Call non RSVP Guest
- c Digital & Disposable Cameras for Event?
- 2 Days Before Party
- c Check batteries for cameras (Buy extra batteries if needed)
- c Clean party area, inside or out
- c Make room in refrigerator for Party Food and Drinks
- c Confirm professional entertainment, cake, and any other possible arrangements that were made in advance
- c Pick out some party music
- c Confirm head count
- c Prepare party favor bags (If entertainer doesn't offer them)
- c Any last minute shopping needed done?
- c Get games and activities together
- Day Before Party
- c Clean bathrooms
- c Decorate Party Room
- c Childproof where needed
- c Set up games and activities (…again, check with your entertainer!)
- c Set Out Party Favors (…again, check with your entertainer!)
- c Prepare any food you can without spoilage
- c Wash outdoor tables/ chairs
- c Charge camcorder
- c Bake and decorate cake if making
- c Pick up cake if ordered
- c Pick up any last minute items
- c If freezer space is available, pick up ice
- c Treat yourself, order in or eat out!
- Day Of Party
- c Set out Cake
- c Set out table settings and décor
- c Last touches to game centers.
- c Is camera or camcorder out and ready?
- c Disposable cameras ready.
- c Get food ready!
- c Check Bathrooms for supplies
- c Put pets away
- c Greet guest with smiles!
- c Have a ball!
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