Birthday Party Planning Checklist

From my upcoming book on how to plan a GREAT birthday party for kids!

3 to 4 wks before Party

c Pick Date & Time

c Make Guest List

c Decide on Budget

c Pick Theme & Décor

c Do Online Ordering

c Choose Menu & Drink

c Make Party Supply List

c Choose Games & Activities

c Buy or Create Party Invitations

c Book any "Professional" Entertainment Needed

c Reserve Locale if off site

c Decide if making or buying Cake

2 to 3 wks before Party

c Order or buy party favors

c Buy materials needed for games

c Mail invitations

c Purchase balloons

c Call & get HELP for Party Day

c Gather any already owned party supplies

c Begin making homemade Party Décor

c List any other supplies needed.

c Order any rental equipment needed (Dunk Tank, e.t.c.)

c Buy film/tape

c Buy Piñata, candy, & fillers

c Put guest list by phone and check off incoming confirms or declines

1 week before party

c Do all heavy cleaning

c Order cake (If not making one)

c Buy food and drink supplies needed for party

c Don't forget the birthday candles

c Call non RSVP Guest

c Digital & Disposable Cameras for Event?

2 Days Before Party

c Check batteries for cameras (Buy extra batteries if needed)

c Clean party area, inside or out

c Make room in refrigerator for Party Food and Drinks

c Confirm professional entertainment, cake, and any other possible arrangements that were made in advance

c Pick out some party music

c Confirm head count

c Prepare party favor bags (If entertainer doesn't offer them)

c Any last minute shopping needed done?

c Get games and activities together

Day Before Party

c Clean bathrooms

c Decorate Party Room

c Childproof where needed

c Set up games and activities (…again, check with your entertainer!)

c Set Out Party Favors (…again, check with your entertainer!)

c Prepare any food you can without spoilage

c Wash outdoor tables/ chairs

c Charge camcorder

c Bake and decorate cake if making

c Pick up cake if ordered

c Pick up any last minute items

c If freezer space is available, pick up ice

c Treat yourself, order in or eat out!

Day Of Party

c Set out Cake

c Set out table settings and décor

c Last touches to game centers.

c Is camera or camcorder out and ready?

c Disposable cameras ready.

c Get food ready!

c Check Bathrooms for supplies

c Put pets away

c Greet guest with smiles!

c Have a ball!

 

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